Moving estimate template with a completed example

A blank template you can reuse

Select and copy this text into your document editor. Replace every bracketed field and remove items that do not apply. Confirm the business terms and any required information for your location before sending it.

MOVING ESTIMATE
Estimate number [ ]    Revision [ ]    Issue date [ ]
Moving company and contact details [ ]
Customer and contact details [ ]
Move date or range [ ]
Origin, floors, elevator and loading access [ ]
Destination, floors, elevator and loading access [ ]
Inventory and special items [ ]
Included packing, handling and other services [ ]

Crew and truck package [ ]
Rate basis, whole crew or per mover [ ]
Estimated hours [ ] × hourly rate [ ] = labour [ ]
Minimum hours and rounding [ ]
Travel method and amount [ ]
Agreed additional services and amounts [ ]
Subtotal [ ]
Applicable taxes and registration details, if required [ ]
Estimated total and currency [ ]

Assumptions and exclusions [ ]
How changes are approved [ ]
Validity, payment and cancellation terms [ ]
How the booking is confirmed [ ]

Define the work before the amount

Record the moving date or range, both addresses and the known access conditions. Describe the inventory and list included services. If information is missing, identify it and explain how the estimate may change rather than silently assuming easy access.

A completed price example

For a fictional four-room move, use 0.75 hours per room and $180 per hour for the whole crew. Add 30 minutes of travel at that same rate and $60 for agreed disassembly. Taxes are omitted solely to keep this calculation transparent.

Amounts in this example are Canadian dollars.

Inspect the complete fictional moving quote

Keep an estimate separate from an invoice

The estimate describes proposed work. The final invoice records the services actually billed. A booking confirmation records availability and the agreement to perform the move. Do not use the three documents interchangeably or imply that receiving an estimate reserves a truck.

Review before sending

Check the total against the line items. If the rate covers the whole crew, do not multiply it by the mover count again. Keep an identifiable revision when the inventory or terms change.

• State the currency and whether taxes are included.
• Make minimums, travel and excluded work visible.
• Confirm addresses and access assumptions with the customer.
• Explain the approval process for extra work.
• Keep the accepted version and later written changes together.

Using the template with Demevo

Demevo collects move details and produces an estimate from your configured rules or owner review. Its sample quote page shows the actual product document. This guide supplies a reusable outline that you can adapt independently.

See how Demevo estimating software works

Review Demevo plans and quote features